Job Description

Position: Receptionist + Head of Schools Assistant

Reports to: Lower School Principal for Receptionist duties and Head of Schools for Assistant duties

Qualifying Characteristics:

• Maintains Christian values, a bold believer, and enthusiastic
• Upholds the image, mission, vision, and values of TPCS
• Desires to grow both spiritually and professionally
• Communicates and engages with staff, families, and guests in a Christ-like manner

Qualifications:

• 2-3 years of receptionist and/or assistant experience
• Strong organizational, communication, confidentiality, and problem-solving skills
• Attention to detail
• Prior experience in a school setting is a plus
• Proficiency in Google Suite and Microsoft Office is a plus

Responsibilities:

• Answer incoming phone calls.
• Greet all visitors and process their licenses through the Hall Pass system to ensure the safety of our students and staff.
• Document and review the attendance of students who are tardy (whether they have been informed of their tardiness or not) and check out students leaving the school with their guardians.
• Sign off on incoming packages and ensure they are distributed to the appropriate recipient.
• Manage the Head of Schools' calendar. This includes scheduling and coordinating lunches for special events and meetings. 
• Assist the Head of Schools with daily administrative tasks and responsibilities.
• Work with the Safety Team on alarm drills.
• Maintain a clean and presentable office environment. This includes:
  • Teacher's Workroom
  • Front office area (this includes watering the plants)
• Assist the school nurse in the event she cannot be in the school.
• Assist and/or monitor students in the office if the principal, assistant, or teacher is not available.
• Coordinate after-school clubs with teachers or others outside of our school, which includes:
  • Scheduling on ParentSquare
  • Contacting the social media coordinator to post on ParentSquare
  • Creating spreadsheets for those conducting clubs, so we have a list of those participating and teaching
• Track Volunteer Hours
  • Provide information and run reports
• Assist with substitute teacher coverage for the Lower School through the EZ Sub system
  • Provide training and answer questions from teachers regarding the EZ Sub system
  • Reach out to the listed substitutes regarding their availability for coverage if there is no individual who signed up for those open dates. 
• Coordinate car name tags for parents when picking up students. 
• Create mailbox labels in the Teacher's lounge and the Administrative office. 
• Assist Lower School Admissions with Open House events.
• Other duties as assigned.

Work Schedule: Monday - Friday; 7:30 am - 4:00 pm

Work Status: Exempt, salary, full-time

Job Tags

Similar Jobs