Job Description

We are partnering with a Real Estate firm that is actively seeking an Administrative Assistant to join their team. The ideal candidate will have at least 2 years of experience sitting at the front desk, setting up conference rooms, ordering supplies and handling light calendars. This is an excellent ongoing consulting opportunity for an entry level candidate to grow within a well-established organization!

• Manage and direct incoming calls to the main office line; screen and direct inquiries.
• Greet and assist visitors to main office.
• Manage conference room calendar for shared scheduling.
• Assist staff and guests with use of conference room IT equipment with support of outside consultant as needed.
• Act as the point of contact between executives and internal/external clients.
• Manage office mail, ensuring daily mail goes out and daily incoming mail is distributed. Make sure postage meter is replenished as needed.
• Manage and maintain schedule of Chairman and President; arrange meetings and appointments; provide reminders.
• Minimum two years’ experience working in an office environment.
• Working knowledge of office equipment, like printers, copiers, postage machines, and conference equipment.
• Proficiency in MS Office Suite (Outlook, Word, Excel).

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