Job Description

Job Description

Job Title: Office Manager

Location: St. Louis, MO (Must Be Local to St. Louis)

Job Type: Full-Time

Work Schedule: This position offers a highly sought-after four-day work schedule:

• Monday, Tuesday, Thursday: 7:30 AM – 6:00 PM CT
• Wednesday: 7:30 AM – 3:30 PM CT
• Occasional Fridays or after-hours may be required to meet the needs of the organization

A respected endodontic practice in St. Louis is seeking a proactive, detail-oriented, and people-minded Office Manager with prior experience in the dental industry to lead daily operations. This is a fantastic opportunity for someone who thrives in a fast-paced clinical environment, brings financial and administrative expertise within the dental industry, and enjoys mentoring a small but dedicated team.

Key Responsibilities:

Office Operations Management

• Oversee patient scheduling to ensure a smooth daily workflow across clinical and administrative teams
• Support staff with insurance verification for new and existing patients
• Maintain strong relationships with referring offices, imaging centers, and other industry partners
• Assist in other office duties as needed, including supply management, vendor coordination, and patient communications

Financial Oversight

• Manage billing and collections processes
• Run and review aging reports regularly to track outstanding balances and support collection efforts
• Set up KPIs for aging and collection goals in conjunction with the practice owner

Team Leadership & Support

• Serve as a mentor and resource to the operations team of 8
• Foster a culture of commitment, communication, and patient-centered care
• Provide hands-on support and guidance to ensure team cohesion and operational excellence

Payroll Administration

• Manage weekly and biweekly payroll for 8-10 employees
• Support the integration of benefits, such as 401(k) plans, and ensure compliance with payroll-related regulations

Qualifications:

• 5+ years of experience in dental office management required with prior background in dental operations (billing, front desk, insurance, or similar background)
• Strong understanding of billing, collections, and insurance workflows
• Comfortable with payroll systems and basic financial reporting
• Excellent communicator and team builder
• Able to take initiative and solve problems independently
• Familiarity with dental software systems is a plus

Why Join?

• Excellent Work/Life Balance
• Fantastic Culture
• Executive Exposure

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