Job Description
About the RoleOur client is seeking a skilled Payroll Specialist with a minimum of 3 years of hands-on payroll experience to manage end-to-end payroll operations for their workforce. The successful candidate will ensure accurate and timely payroll processing while maintaining compliance with federal, state, and local regulations.Key ResponsibilitiesProcess bi-weekly/monthly payroll for employees across multiple locations and departmentsCalculate wages, overtime, bonuses, commissions, and deductions with precisionMaintain and update employee payroll records, including new hires, terminations, and status changesEnsure compliance with federal, state, and local payroll tax regulations and labor lawsPrepare and file quarterly and annual payroll tax returns and reportsReconcile payroll accounts and resolve discrepancies in a timely mannerRespond to employee payroll inquiries and resolve issues professionallyAssist with year-end processes including W-2 preparation and distributionSupport internal and external payroll audits as neededCollaborate with HR and Finance teams to ensure accurate data flow and reportingStay current with payroll legislation and best practicesRequired QualificationsMinimum 3 years of comprehensive payroll processing experienceStrong knowledge of federal, state, and local payroll tax regulationsProficiency with payroll software systems (ADP, Paychex, or similar platforms preferred)Advanced Excel skills and experience with HRIS systemsHigh attention to detail and accuracy in data entry and calculationsStrong analytical and problem-solving abilitiesExcellent communication and customer service skillsAbility to handle confidential information with discretionBachelor's degree in Accounting, Finance, or related field preferredCPP (Certified Payroll Professional) certification is a plusVaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.EEO Notice Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact
[email protected] .Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal. By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.Privacy NoticeVaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies. California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here. Virginia residents may access our state specific policies here. Residents of all other states may access our policies here. Canadian residents may access our policies in English here and in French here. Residents of countries governed by GDPR may access our policies here.Pay Transparency Notice Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual’s skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs.With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.
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